On-Site Coordination & Support

• Staff Hospitality
• Desk Name Badges & Meeting Materials
• Assist with Shipments
• Function Space Set-Up
• Advance All Functions & Meals
• Coordinate Departure Information

Meeting Express

• Detailed Budget & Cost Analysis Preparation
• Food & Beverage and Function Space Planning
• VIP Details and Arrangements
• Airfare Contracts with Substantial Savings
• One Stop Contract and Coordination

Hotel Search & Negotiation

• Destination Research & Contract Negotiation
• Hotel Selection & Site Inspections
• Extensive Destination Database & Reviews
• Preferred Vendor Status

Airline Transportation Management

• Negotiated Discounts from 5% to 50%
• Waiver Agreements, Bulk Contracts, Zone Fares
• Detailed Airfare Analysis for Comparison
• Arrival/Departure Manifests
• Customized Savings Reports
• Dedicated Phone Lines for Specific Accounts or Programs
• 24-hour Emergency Services

Creative & Design Services

• Program Theme & Identity Campaigns
• Logo Development
• Invitations & Announcements
• General Program Print Collateral
• Digital & Conventional Imaging
• Web Design & Presentations

Meeting Planning & Event Management

• Program Research & Development
• Dedicated Account Manager
• Detailed Budget & Cost Analysis Preparation
• Customized Attendee Correspondence
• Food & Beverage Selection & Menu Planning
• Function Space Coordination
• Coordinate VIP Details & Arrangements
• Master Account Billing

Individual & Group Travel Incentives

• Customized Packages for Individuals
• Destination Research & Recommendations
• Industry Trend Analysis
• Exclusive Program & Itineraries
• Preferred Rates & Terms with Leading Hotels and Cruise Lines

Group Housing & Registration

• Design Registration Forms - Electronic,Online and Hard Copy Versions
• Attendee Database Maintenance
• Monitor Hotel Room Block
• Personalized Meeting Confirmations
• Activity & Seminar Tracking
• Name Badges/Customized Reporting
• Detailed Rooming Lists
• Attendance & Demographic Reports
• Activity Reports with Special Requests
• Seminar and Breakout Rotations
• Amenity Selections (shirt sizes, colors, etc.)

Ground Transportation Management

• Preferred Vendor with Nationwide Network of Bus and Limousine
• Airport Meet and Greet Service
• Coordinate Arrivals & Departures with Hotel, Airport and Support Staff
• Coordinate Off-site Event Transfers VIP Service